Planning team arrives at Heritage Pavilion for rehearsal walk-through

Meet at lobby; confirm ceremony space setup

Rehearsal concludes — transition to welcome party

Welcome party concludes

Floral team load-in begins

Service entrance; coordinate with venue loading dock

Rentals delivery and setup

Linens, chargers, specialty furniture — ceremony + reception

Cake delivery and assembly

Five-tier; coordinate with catering for display table

Begin ceremony space setup oversight

Confirm aisle width, chair placement, florals

Reception room setup oversight

Table numbers, place cards, favors, menus

Hair and makeup team arrives at bridal suite

Setup in Heritage Pavilion bridal suite

Bride hair and makeup begins

Allow 2 hours; trial look confirmed

Detail shots — rings, invitation suite, shoes, dress

Flat lay station set up in parlor room

Bride getting-ready coverage begins

Groom and groomsmen portraits

Lounge area — reserve corner seating

Couple portraits following first look

30 minutes; outdoor garden if weather permits

Wedding party group photos

Grand staircase — 15 combinations per shot list

Ceremony doors open — guests begin seating

Programs distributed; ushers guide to assigned sections

Bridal party lineup in holding room

Final touch-ups; bouquets distributed; mic check officiant

Cocktail hour — passed hors d'oeuvres and bar service

Specialty cocktails: Signature One and Signature Two

Ceremony space flip to late-night lounge

Coordinate with rentals team; 45-minute window

Final reception room check

Lighting, candles, place cards, centerpiece alignment

Welcome toast — father of the bride

Dinner service begins — first course

Three-course plated; dietary cards at each setting

Band resumes — dance floor opens

High-energy set

Late-night bites station opens

Sliders, fries, mini milkshakes

Last call announcement from band

Band final song

Pre-selected closer; confetti drop on last note

Guests directed to sendoff formation

Sparkler distribution; safety briefing